Workshop and Meeting Design with a Coach

Do you need some help with a project, workshop or meeting?

Then speak to one of our Facilitation coaches.

They will help you to:

  • clearly define your meeting outcomes
  • identify the meeting process tools and techniques that will fully leverage the expertise in the room
  • build an agenda that will minimize conflict and provide you with techniques to help you deal with disruptions should they arise

Zenergy coaches are experienced facilitators who can provide one-on-one or group coaching.

We can work with you in person, by phone, or use web meeting technology to coach you remotely.

Let Zenergy Global support you through the design process.

Contact us today to discuss you specific needs.

For a place to get started

Workshop design

The facilitator will want to have a major input into the design of any workshop they are facilitating. This is process design. Process design is what ensures that the workshop objectives are met and the participants cared for (in the process).

This section provides some process design guidelines, and a workshop model to illustrate how a workshop might look. The workshop length used in this model is one day, but the guidelines apply to a workshop of any length.

There are four phases in the design of a workshop.

In a one-day workshop these phases fit broadly into the following four sessions:
 Time Session Phase
 9:00–10:15 am  One  Getting full participation
 10:15–10:30 am  Break
 10:30–12:30 pm  Two  Exploring the group limits
 12:30–1:00 pm  Lunch break
 1:00–3:00 pm  Three  Taking new territory
 3:00–3:15 pm  Break
 3:15–5:00 pm  Four  Completion

Each of the four phases has its own intention and flavour.

Although not every facet needs to be addressed explicitly (or in exactly this order) in every workshop, the facilitator will be aware of and taking care of them all.

Download here a more comprehensive Workshop design guidelines (pdf)

Meeting design

The elements of meeting design for a cooperative group using collective decision making starts with preparation. Below is an example of a preparation checklist:

  • Is a meeting necessary?
  • What are the alternatives?
  • What is the purpose of the meeting?
  • Is it clear?
  • Who needs to be at the meeting?(Key people.)
  • Are the key people available?
  • Decide date, time and venue.
  • Do these arrangements complement the purpose of the meeting?
  • Is a written invitation needed?
  • Telephone?
  • Does an agenda need to be circulated? Discussed? With which key people
  • Do refreshments need to be organised?
  • Crèche facilities?
  • Transport?
  • Interpreters?
  • Is equipment needed? Whiteboard, video, overhead projector, paper, pens? (Generate your own list.)
  • Does resource material need to be circulated? Available before the meeting?
  • Do any key people need to be reminded?
  • What outcomes are needed from the meeting?
To explore a comprehensive overview of all Meeting design elements, download Meeting design guidelines (pdf)
If we seem a good fit, so far, contact us to coach you with your next project, meeting or event challenge. We look forward to hearing from you.